Manchester Chess Federation Founded 1890

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MCF CONSTITUTION

1 NAME
The name of the organisation shall be the MANCHESTER CHESS FEDERATION (MCF). The
organisation was formed by the merger of the Manchester and District Chess Association (MDCA)
and the Greater Manchester County Chess Association (GMCCA).

2 OBJECTS
The objects of the Federation shall be to promote and encourage chess both locally and nationally,
to organise a chess league, to organise representative teams, to promote and organise junior chess,
to organise individual competitive events, and to encourage the establishment and organisation of
chess clubs in the district.

3 MEMBERSHIP
The following shall be eligible for membership at the discretion of MCF Council:
 Class A - Clubs applying for membership to the league.
 Class B - Clubs applying for membership of the Federation but not the league.
 Class C - Individuals applying for full membership.
Subscriptions for all classes of members shall be decided at the AGM.
The Federation may elect honorary members for any period it deems fit. Honorary members shall
have the same rights as Class C Members.
Membership of the Federation implies unqualified acceptance of the Federation’s rules. Council is
empowered to impose any sanctions it deems appropriate on any club or individual member in
default of its rules. However, any fine imposed by Council shall not be greater than five times that
club’s or individual’s yearly subscription.

4 ANNUAL GENERAL MEETING
a) The Annual General Meeting shall normally be held on or before July 15th but Council may
appoint any subsequent date for the meeting.
b) Motions to the AGM must be proposed by Council or by a club or by an individual in membership
of the Federation under rule 3. Motions by individual members need a seconder. Club motions
must be sent by the club secretary and received by the General Secretary before May 15th.
Notice of the AGM, including a copy of the agenda, shall be mailed or emailed at least 15 days
before the date of the meeting. The notice shall be sent to all Council members, each club and
individual member, the Auditor, and to those clubs applying for membership.
c) Attendance and voting. The following shall be entitled to vote at the AGM:
 One delegate for each team which played in either the Manchester League or Manchester
Online League during the most recently completed season. One delegate for each club in Class B membership.



All delegates shall identify themselves to the General Secretary and receive voting cards. The
Chairman shall decide any dispute regarding a delegate’s status. A quorum shall consist of
sixteen or one half of those entitled to vote, whichever is the smaller number.
All persons entitled to notice of the AGM, and all voting delegates may attend the AGM. Other
persons may be admitted at the Chairman&39;s discretion.
d) Unless absent, or replaced as provided below, the President of the Federation shall chair the
AGM. If the President is absent, the person who most recently held the office of President shall
take the chair; if there is no such individual present the meeting shall appoint a Chairman. The
Chairman shall have a casting vote and shall not otherwise vote.
e) The business of the AGM shall be to:
i. Receive the report of Council.
ii. Receive the accounts made up to April 30th of that year.
iii. Receive the Auditor's report.
iv. Consider motions submitted in accordance with the constitution.
v. Elect the officers of the Federation.
vi. Elect Council members. Council members shall consist of past presidents of the MCF (or the
MDCA or GMCCA) and one nominated representative from each club active in either the
Manchester League or Manchester Online League during the most recently completed season.
vii. Elect union delegates. At least one of the union delegates shall be an officer of the Federation
and charged with reporting to the Council.
viii. Elect the disputes committee.
ix. Appoint an Auditor.
x. Set the subscriptions for the coming year.
xi. Discuss any other business the Chairman may allow. No decisions under AOB shall be
binding on Council.
f) Except where the Constitution or Rules require a larger majority, matters shall be decided by a
simple majority of all those entitled to vote.

5 EXTRAORDINARY GENERAL MEETING
The General Secretary shall summon an EGM if instructed by Council or within 28 days of receiving
a requisition signed by the Secretaries of three member Clubs. The General Secretary shall give
notice to the same persons as would be entitled to attend the next AGM. The AGM rules regarding
motions, authority of club secretary, notice, quorum, attendance and voting shall apply.
The Chairman shall not accept any other business at an EGM. The minutes of an EGM must be
approved at the next AGM.

6 CONDUCT OF GENERAL MEETINGS
a) Motions may be put before a General meeting in accordance with the Constitution, to either
amend the rules or to transact business. The General Secretary shall not be required to enquire
into the authority of a club secretary conveying such a motion. Once a club motion has been
included in a circulated agenda it cannot be withdrawn.
b) No person may speak except with the express permission of the Chairman and all remarks shall
be addressed to the Chair. The proceedings may only be interrupted from the floor either to
propose a procedural motion, or to raise a point of order requesting the Chairman to rule on a
potential irregularity regarding the proceedings.



c) Only the following procedural motions are allowed and after one has been proposed and
seconded the Chairman must immediately put the motion to a vote without discussion.
i. That X takes the chair (i.e., to replace the chairman)
ii. That the motion be put (i.e., to call for an immediate vote)
iii. That the meeting be adjourned for a specified time (The Chairman may adjourn the meeting at
any time or require any person to leave if the Chairman rules that person out of order)
d) Amendments may be made to any motions. All amendments must be seconded and shall be
accepted only at the Chairman's discretion. The Chairman shall not accept an amendment to a
proposal on a general meeting agenda unless in the Chairman's opinion the amendment is
either insubstantial or would result in a lesser change to the status quo than the motion in its
original form. Amendments may be withdrawn by their proposer prior to being voted on.
e) The Chairman's decision regarding the conduct of the meeting shall be final at the time but shall
not limit the powers of the Council.
f) Voting for all elections shall be by secret ballot. Votes on other matters shall be by a show of
voting cards unless a poll is taken. Any person may require a poll to be taken at the meeting.
Two tellers shall be appointed.
g) The General Secretary shall take minutes at the meeting. These shall be submitted for approval
by the AGM; any dispute regarding the accuracy of the minutes shall be put to a vote. After the
minutes have been approved, they shall be signed by the Chairman after which they shall be
conclusive evidence of all matters taking place at the meeting which they cover.
h) Only members of the Federation or a member club may be elected to any post. Nominations,
which must be seconded, may be sent to the General Secretary in advance or may be taken at
the meeting. Nominations may be proposed or seconded by any members, but no person may
nominate or second themselves.

7 OFFICERS OF THE FEDERATION
The officers of the Federation shall consist of:
President, General Secretary, Executive Officer, Treasurer, Junior Organiser, Congress Director,
League Fixtures Secretary, League Records and Registration Secretary, the captain of each
representative team, ECF Delegate, Archivist, Webmaster, Disputes Secretary, Mediation Officer,
Grading Officer, Social Media Officer, Equality and Safeguarding Officer, League Development
Officer, and GDPR Officer.
Officers have the power to set up a team to help them carry out their duties. If a team member’s job
is large enough to warrant it, the officer may recommend to Council that the team member be co-
opted to Council. This particularly applies to the General Secretary and Junior Organiser.

8 MANAGEMENT
The business of the Federation shall be managed by Council which shall consist of the officers of
the Federation and Council members elected by the AGM. Such persons must be individual
members or members of a club in membership of the Federation. Council shall have the power to fill
any vacancy which may occur and the power to co-opt.
A quorum shall consist of seven. The General Secretary shall convene Council meetings giving at
least seven days notice.



9 FINANCE
The Treasurer shall submit to the AGM a balance sheet as at April 30th of that year and an income
and expenditure account for the period then ended, together with any additional information the
Treasurer considers appropriate.
The Auditor's report shall include the Auditor's opinion as to whether the accounts give a true and
fair view. If in the Auditor's opinion proper books of the account have not been kept the Auditor shall
so notify the members.

10 PROPERTY OF THE FEDERATION
a) The Federation may receive and disclaim property of any nature whether or not it is subject to
any express conditions or trusts. The Federation may purchase or otherwise acquire and hold
property of any nature and may sell, lease, or otherwise deal with the same. Council shall from
time to time appoint between two and four trustees and any property belonging to the Federation
may be invested in their names. Council shall fill any vacancy amongst trustees. A trustee may
be removed from office by a resolution passed at a meeting of Council by a vote with a two-thirds
majority of the members of Council voting.
b) Investments may be in or upon the security of shares, stocks, securities, investments and
property, real or personal, freehold or leasehold, in any part of the world upon such terms and
conditions (if any) as Council shall in its absolute discretion think fit and, in all respects, as if the
Council were the sole beneficial owners thereof. Council may from time to time direct the
trustees to sell, vary and transfer such investments and property.
c) If legal proceedings of any kind are resorted to or defended by the Federation the trustees shall if
Council instructs, but not otherwise, prosecute or defend such proceedings either in the name of
the Federation or in the names of the trustees or otherwise on behalf of the Federation.
d) The trustees shall in all respects act as required by Council and a copy of a minute of Council
signed by the General Secretary shall be conclusive evidence of its decision.
e) The trustees shall be indemnified by Council from and against any liability, costs, expenses and
payments whatsoever which may be properly incurred or made by them in relation to the trusts of
the property and investments of the Federation or in relation to any legal proceedings or
otherwise relate directly or indirectly to the performance of the functions of a trustee of the
Federation.

11 CHANGES TO THE CONSTITUTION
Changes to the constitution can only be made at a General Meeting and they must be proposed in
accordance with the constitution. Such changes shall require a two-thirds majority of those present
and voting.

revised 16 July 2022 MCF AGM